Senior Administrative Assistant

Prilly, Switzerland

Senior Administrative Assistant

ROLE

• Arrange meetings with external stakeholders

• Arrange travels, visas, hotels and local transportation

• Ensure high-quality written correspondence and presentations both in French and English

• Manage the contacts database and ensure data is kept up to date

• Coordinate and update the Associated Third Parties files and statements

• Process invoices, expense reports

• Ensure high-level reception of visitors and organize logistics (incl. meeting rooms, videoconference, catering, announcements, invitations)

• Back-up the other commercial administrative assistants when necessary

PROFILE

• Degree in administration, commerce, languages or equivalent; additional qualification as an administrative assistant is a plus

• Demonstrated senior assistant experience with exposure in international fast paced and demanding work environments is a plus

• Reliable, organized, committed, autonomous, flexible and team-oriented, with strong ability to prioritize tasks

• Proactive with excellent written and verbal communication skills and a very high sense of confidentiality in the role

• Strong user experience with the MS Office suite. Knowledge of SAP, Concur, Salesforce would be an advantage

• Fluent in English and French

JOIN US!

• Our success comes from our highly skilled and talented employees

• Respectful entrepreneurship and long-term vision are key for success

• Our people contribute to a more secure world

• Diversity at all levels of an organisation is a strength

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.