United Nations Office for Project Services (UNOPS)

Programme Support and Operations Associate, Santiago network Hosted EntitiesSantiago networkJob categoriesAdministration, Project Management, Programme ManagementVacancy codeVA/2024/B5002/28834LevelICS-6Department/officeGPO, GVA, Water, Environment & Climate (WEC)Duty stationGeneva, SwitzerlandContract typeFixed TermContract levelG6DurationOne year initially, renewable subject to satisfactory performance and funding availability.Application period09-Sep-2024 to 30-Sep-2024 Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind. Share Facebook Twitter LinkedIn Email Apply Apply Print Expand all [+] Background Information - Job-specific The Santiago network for averting, minimizing and addressing loss and damage Th... The Santiago network for averting, minimizing and addressing loss and damage The Santiago network was established in December 2019 at COP25, as part of the Warsaw International Mechanism, for averting, minimizing and addressing loss and damage associated with the adverse effects of climate change, to catalyze the technical assistance of relevant organizations, bodies, networks and experts, for the implementation of relevant approaches at the local, national and regional level, in developing countries that are particularly vulnerable to the adverse effects of climate change.(decision 2/CMA.2, para 43, noted by 2/CP.25) The Parties to the UN Framework Convention on Climate Change Convention and the Paris Agreement subsequently decided on the functions of the Santiago network at COP26 and on the institutional arrangements to enable its full operationalization. Parties agreed the structure would comprise: A hosted secretariat that will facilitate its work, to be known as the Santiago network secretariat; An Advisory Board, to provide guidance and oversight to the Santiago network secretariat on the effective implementation of the functions of the network; and A network of organizations, bodies, networks and experts (OBNEs) covering a wide range of topics relevant to averting, minimizing and addressing loss and damage. At COP28 in 2023, Parties selected the consortium of UNOPS and the United Nations Office for Disaster Risk Reduction (UNDRR) as co-hosts of the Santiago network secretariat for an initial term of five years, with five-year renewal periods. Organizational structure of the secretariat The Santiago network secretariat, co-hosted by UNOPS and UNDRR, is responsible for facilitating the implementation of the functions of the network and managing its day-to-day operations in accordance with decision 12/CMA.4. While UNOPS will provide the necessary administrative and infrastructural support for the effective functioning of the secretariat, UNDRR will provide the secretariat with technical backstopping and expertise in the domain of averting, minimizing and addressing loss and damage consistent with the guidelines for preventing potential and addressing actual and perceived conflicts of interest in relation to the Santiago network. Accordingly, UNDRR will annually submit a review of the management of technical issues within the Secretariat to the Advisory Board for consideration. Relevant decisions on the Santiago network can be consulted here. Role of the Programme Support and Operations Associate, Santiago network Under the supervision of the Programme Support and Operations Manager for the Santiago network, the Programme Support and Operations Associate supports the overall management of operations and administration of the Santiago network secretariat and its activities with high quality and accuracy of work. In performing her/his work, the Programme Support and Operations Associate promotes a quality and results-oriented approach, and works closely with the rest of Santiago network secretariat as well as relevant UNOPS teams to ensure consistent service delivery and effective collaboration. Functional Responsibilities 1. Programme management support Assist in the design and formulation of the... 1. Programme management support Assist in the design and formulation of the work plan and budgets for the Santiago network. Contribute to the design, development and implementation of management and implementation mechanisms for the work plan of the Santiago network Contribute to the design, development and implementation of a monitoring and evaluation system to assess the timeliness, appropriateness, and outcomes of assistance provided under the Santiago network. Provide operational support and facilitate the work of the Advisory Board, including the preparation and the organization of Advisory Board meetings. Facilitate the procurement of goods and services, and manage and/or facilitate the resolution of issues related to contract management for the operation of the Santiago network secretariat. Ensure that relevant procurement procedures, regulations and standards of accountability, ethics, integrity and performance are met. Keep abreast of best practices that can increase the efficiency and effectiveness of the Santiago network’s operations. Liaise with UNOPS and UNDRR on procurement support for major events. 2. Administrative, financial management and grant support Support the development and implementation of effective mechanisms for disbursing funds provided to the Santiago network secretariat, ensuring compliance with the Advisory Board's approved policies, procedures, and guidelines, as well as UNOPS legal framework. Support the operationalization of the lifecycle of the Santiago network's technical assistance processes and support the administration of funds allocated for technical assistance in a cost-effective and transparent manner. Support the coordination of the development and monitoring of budgets and allocations related to technical assistance and the operation of the Santiago network secretariat. Support monitoring of the Santiago network financial projections to ensure the availability of required financial reports, including investigating anomalies to resolve problems and reporting or recommending any action required to relevant stakeholders. Support the development of reporting templates and preparation of reports, compilation of data and answering queries on pledges recorded, funds received, adjustments made to ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets. Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. Reinforce the Santiago network secretariat's efforts in being compliant with respect to established policies, plans, guidelines, and procedures. Support and/or facilitate that audits are conducted as required. Support general administrative functions of the secretariat. 3. Innovation and knowledge management Support to identifying, synthesizing and documenting best practices and lessons learnt directly linked to operations and programme/project management of Santiago network. Participate in the organization and conducting of training for the operations/projects personnel. 4. Team Management Support the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development. Provide oversight, ensuring compliance by team members with existing policies and best practices. Manage calendars and correspondences. Education/Experience/Language requirements Education Completion of secondary school is required. First... Education Completion of secondary school is required. First University Degree preferably in Business Administration, Public Administration, or equivalent disciplines is desirable but not required. Experience Minimum of 6 (six) years of relevant experience in general administrative, logistics, or operations/support services in national or international public or corporate organizations is required. Experience in UN system organizations is desirable. Proficiency in computers and office software applications (MS Office/Google Workspace) and experience in handling web-based management systems is required. Experience in use of Enterprise Systems is required. Language Fluency in oral and written English is required. Knowledge of another UN official language is an advantage. Contract type, level and duration Contract type: Staff - FTA Contract level: GS6 (ICS-6) Contract duration: O... Contract type: Staff - FTA Contract level: GS6 (ICS-6) Contract duration: One year initially, renewable subject to satisfactory performance and funding availability. For more details about United Nations staff contracts, please follow this link : https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx Competencies Treats all individuals with respect; responds sensitively to differences and enc... Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Additional Information Please note that UNOPS does not accept unsolicited resumes. Applic... Please note that UNOPS does not accept unsolicited resumes. Applications received after the closing date will not be considered. Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation. Terms and Conditions For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks. Share Facebook Twitter LinkedIn Email Apply Apply Print APPLICATION TIPS How to send a good application: English French Spanish TOGETHER, WE BUILD THE FUTURE UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer here.

Project Management Office (PMO) Specialist (Internal Candidates Only) Job categoriesProject Management, Programme ManagementVacancy codeVA/2024/B5007/28868LevelICS-10Department/officeGPO, GVA, GenevaDuty stationGeneva, SwitzerlandContract typeInternational ICAContract levelIICA-2DurationOngoing ICA – Open-ended, subject to organizational requirements, availability of funds and satisfactory performanceApplication period13-Sep-2024 to 20-Sep-2024 Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind. Share Facebook Twitter LinkedIn Email Apply Apply Print Expand all [+] Background Information - Job-specific Based in Geneva, Switzerland, the UNOPS Geneva office (GVA) is part of the Globa... Based in Geneva, Switzerland, the UNOPS Geneva office (GVA) is part of the Global Portfolio Office (GPO). The GVA manages a diversified portfolio of global and country-specific hosted entities, funds, programs, and projects. The GVA services include hosting, fund management, advisory services, project/program implementation, procurement, and financial and human resources support. The primary role of the Project Management Office (PMO) is to ensure that project/program management policies, processes, and methods are followed and practiced according to the organizational standards while acting as the overall Project Assurance capacity within the GVA on behalf of the GVA Director. In addition to this quality control and compliance oversight function, the PMO supports the GVA portfolio, through result-oriented actions and ad-hoc initiatives, in the implementation of its various programs and projects. The Project Management Office (PMO) Specialist will be reporting to the GVA Head of Program (HoP). The PMO specialist will be responsible for moving GVA toward achieving its mission-focused goals and objectives and will be responsible for the proper implementation and provision of the following functions and services of the PMO: Quality management and governance support: GVA’s projects and programs are properly supported in the planning and execution of their quality/progress control meetings and the planning and execution of their project board meetings. Grant management support: Ensuring GVA’s projects and programs managing grants receive the proper support during all the grant management processes. Delivery/Operation Support: Ensuring GVA’s projects/programs receive the proper operational support and have proper access to GVA’s shared services under effective coordination and planning support. Best Practices: Applying UNOPS standards in project management, encouraging consistent working practices, and making sure GVA’s personnel responsible for projects/programs delivery receive the proper training. Oversight Support: Supporting GVA’s project/program in preparation, execution of their audits, and the implementation of the recommendations. Strategic Planning/Portfolio Support: Ensuring GVA is focused on doing the right projects by supporting management decision-making. Functional Responsibilities Summary of functions: Development and planning Man... Summary of functions: Development and planning Management Oversight or Implementation Monitoring and Evaluation Quality assurance and Progress Control Knowledge management and Capacity building Under the direct supervision of the Head of Program, the Project Management Office (PMO) Specialist will be responsible for the below tasks and responsibilities : 1- Development and planning Provide appropriate levels of programmatic management support to the HoP regarding all ongoing program and project activities while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures. Provides support to potential and current engagement of high value and/or risk, supporting Engagement Authorities in strengthening program and project governance structures and processes to enable achievement of high standards and consistency in line with UNOPS success criteria. Directly contributes to strategic oversight, advice, and direction on program and project management activities in line with service agreements and project documents. Ensure programs and projects contribute to GVA's strategic objectives and targets. With the oversight from the HoP, develops and establishes resource tracking systems for use within GVA, complementary to UNOPS' online tools, to ensure effective planning, forecasting, and tracking of delivery across GVA. Identifies, and anticipates promptly, potential risks and issues and advises mitigating measures to the HoP and GVA management team. 2- Quality assurance and Progress Controls Leads the coordination, preparation, and follow-up of the quarterly assurance/project board meetings for the entire GVA portfolio. Supports the HoP so that the monitoring of entities/funds/programs and projects is carried out regularly to ensure accomplishment of set targets and results for projects/portfolios, and delivery of services as per the agreed terms and conditions and on time. Supports the HoP to ensure there is an adequate risk-based internal control system and mechanisms in place which are exercised regularly as per the appropriate guidelines and tools of UNOPS Geneva and of UNOPS corporate policies and procedures Supports in ensuring adequate quality management procedures are applied across GVA’s projects and programs. Provides specialist support to assure the procedures are embedded into the program management of UNOPS Geneva and are applied consistently across all projects/portfolios as per UNOPS corporate guidelines, procedures, and policies. Works with internal audit and finance to ensure the program complies with audit requirements. Supports the program and projects boards to identify threats, and opportunities, and evaluate the implications of decisions at the organizational level to ensure compliance with UNOPS-defined standards for program/project management. Coordinates quality reviews of program/project documents and deliverables. Provides quality control for management products (project documents, reports, etc.). 3- Set-up and closure Facilitates the development of high-level program/project plans, including the collation of lower-level plans into program/project-level milestones. Develops, tracks, and maintains dependencies. Liaise closely and support the HoSS/PMs in all project assets and finance-related issues. Takes on the full closure process for orphan projects and liaise with donors throughout the process Oversees and coordinates all project closure activities, ensuring appropriate disposal of the project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information on the UNOPS. 4- Monitoring and Evaluation Provides support to the HoP in regular review of project status, and evaluating performance criteria (scope, cost, schedule, and quality). Maintains progress reports as required by UNOPS standard procedures. Identifies and anticipates in a timely manner, potential risks and issues specific to delivery forecasts, and advises mitigating measures to the HoP. Within delegated responsibility, manages the maintenance and implementation of effective monitoring and evaluation systems of program and project activities, in line with donor and UNOPS internal requirements, and provides advice and support to portfolio managers and teams to facilitate quality delivery. Within the context of monitoring and evaluation, ensures all projects submit and regularly update specific milestones and targets for the duration of projects' life cycles, and track progress, or otherwise, against such information as per UNOPS and donor requirements. Provides editorial support to programs and projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients' expectations. 5- Knowledge Management and Capacity Building Within delegated responsibility act as a focal point for the GVA maturity enhancement initiatives related to project/program management. Contributes to recommendations on policy and tools and contribute to the development of guidance material and tools that advance GVA strategic project management goals Disseminate corporate policies, guidance, and best practices that impact GVA portfolio, program, and project management practitioners; Participate in, and advocate PMs' participation in, relevant Communities of Practice. Actively interact with PMs and the wider PM community to share case studies, lessons learned, and best practices in the Knowledge System. The focal point to Practice Leads on policy and supporting guidance working to achieve continuous improvement of UNOPS policies. Coordinates and oversees the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as required. Strategically contributes to the oversight of lessons learned procedures, ensuring that lessons learned are shared in a timely and appropriate manner. Provides guidance and support to project management practitioners on how to embed best practices of project and program governance, risk management, project, and program management Support and provide training and internal consulting in project and program management and provide project and program development advice and assistance to GVA office and hosted entity personnel, as required, in support of IPMG initiatives and roll-outs. Impact of Results : The Project Management Office (PMO) Specialist directly impacts on achievement of project results by assisting the HoP to implement effective project management methods and strategies, reducing risks, cutting costs, and improving success rates. This consequently reinforces the visibility and image of GVA as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services. Competencies Develops and implements sustainable business strategies, thinks long term and ex... Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements a. Education An advanced degree (Master's or equivalent) in Project Managem... a. Education An advanced degree (Master's or equivalent) in Project Management, Business Administration or related field (e.g. International Relations) is required. A first-level degree (Bachelor’s Degree or equivalent) in the related areas with an additional two (2) years of experience may be accepted in lieu of the Master's degree. PRINCE2 Practitioner Certification is highly desirable. MSP certification (Foundation and/or Practitioner) is an advantage. b. Work Experience A minimum of five (5) years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects is required. A proven experience in grants management is required, from the selection process to the contract management, and the performance and monitoring oversight. A strong experience with data analysis, management reporting and project management tools and information management systems is required. Knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools, is desirable c. Languages Fluency of English is required. Fluency in French is an advantage. Contract type, level and duration Contract type: International Individual Contractor Agreement Contract leve... Contract type: International Individual Contractor Agreement Contract level: ICS10 / IICA-2 Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. This position is based in Switzerland, and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance. For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. Additional Information Please note that UNOPS does not accept unsolicited resumes. Applic... Please note that UNOPS does not accept unsolicited resumes. Applications received after the closing date will not be considered. Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation. Geneva , Switzerland is a UN family duty station Terms and Conditions For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here. All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks. Share Facebook Twitter LinkedIn Email Apply Apply Print APPLICATION TIPS How to send a good application: English French Spanish TOGETHER, WE BUILD THE FUTURE UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer here.

Administration Assistant Job categoriesAdministrationVacancy codeVA/2024/B5004/28826Department/officeGPO, NYPO, Development and Special Initiatives PortfolioDuty stationGeneva, SwitzerlandContract typeLocal ICA SupportContract levelLICA-4DurationOngoing ICA - Open-ended - subject to organizational requirements, availability of funds and satisfactory performanceApplication period05-Sep-2024 to 18-Sep-2024 Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind. Share Facebook Twitter LinkedIn Email Apply Apply Print Expand all [+] Background Information - Job-specific UNOPS supports partners to build a better future by providing services that incr... UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness, and sustainability of peacebuilding, humanitarian, and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. New York Portfolio Office (NYPO) supports the United Nations Secretariat, as well as other New York-based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management. Sustainable Development Cluster (SDC) supports diverse partners with peacebuilding, humanitarian, and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP). It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners headquartered in New York. The SDC has a footprint of approximately 125 countries. UNOPS has signed an agreement with the United Nations to implement the activities for the United Nations Alliance of Civilizations (UNAOC) United Nations Alliance of Civilizations (UNAOC) is an initiative of the Secretary-General of the United Nations, which responds to a broad consensus across nations, cultures, and religions that all societies are interdependent, bound together in their development and security, and in their environmental, economic and financial well-being. The Alliance seeks to forge collective political will and mobilize concerted action at the institutional and civil society levels to overcome the prejudice, misperceptions, and polarization that militate against such a consensus. UNAOC hopes to contribute to a coalescing global movement which, reflecting the will of the vast majority of people, rejects extremism in any society. The complex, demanding dialogue of civilizations, cultures, and religions is necessary, possible, and fruitful. It is a critical tool against isolation, mistrust, and confrontation, and it is also the most powerful incentive for understanding and tolerance. History has shown that dialogue is not a simple process. If we fail to teach and cultivate it, the situation can give way to a monologue or to mutism, which is conducive to conflict and violent extremism. The United Nations Alliance of Civilizations Secretariat is based in New York and maintains a representative at the United Nations Office at Geneva (UNOG). The incumbent of this position will be personnel of UNOPS under its full administrative and financial responsibility. Functional Responsibilities Administration support: Receive and route calls to the UNAOC Geneva Office;... Administration support: Receive and route calls to the UNAOC Geneva Office; Meet and greet visitors of the UNAOC Geneva office, create entry passes, and liaise with UNOG security and operation units when needed; Ensure timely renewal of UN grounds passes for UNAOC personnel in Geneva; Maintain office supplies stock, ensure timely replenishment of supplies; Keep time and attendance records updated for all UNAOC personnel in Geneva; Assist in coordination of all travels of the Senior Representative, UNAOC Geneva office; When requested, register Senior Representative in the high-level conferences; Liaise with organizers in terms of administrative and logistical support; Liaise with UNAOC NYC office for all admin and operations matters. Scheduling and Meetings: Manage and coordinate schedule of the Senior Representative, UNAOC Geneva Office; organize and confirm appointments; Synthesize and summarize information for the Senior Representative; Provide logistical support in setting up bilateral meetings on national and international levels; Assist with drafting of general briefing material and other documentation for the management in New York. Maintain records of all meetings requests; When requested, provide senior management in New York with minutes and/or other relevant information on meetings taking place at UNOG. Meetings and Events support: Provide administrative and logistical support to the UNAOC events/worships in the United Nations Office in Geneva; Take notes, and prepare minutes of the meetings; Act as a Focal Point for requests of meeting rooms in the UNOG; When requested, attend meetings at UNOG HQ or outside and draft reports about it. Correspondence support: Draft/edit and/or send letters on behalf of the Senior Official and dispatch them to the addresses; Assist with the preparation of routine correspondence, general briefing notes and documents; Maintain and timely update all contact directories of the Senior Representative. Perform other duties as may be reasonably required and in line with the contractor’s scope of services above. Education/Experience/Language requirements *FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY Education Completion ... *FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY Education Completion of Secondary Education is required Bachelor’s degree preferably in international relations; public administration; social science, economics or related field will be considered an asset and may substitute for some of the required years of experience. Work Experience Required Experience: A minimum of four (4) years of relevant experience in general administrative or operations support services in national or international public or corporate organizations is required; Proficiency and Microsoft Office Suite. Desirable experience (the following experience is optional candidates who do not have it are welcome to apply): Familiarity with the work of the United Nations Organization, its mandate, main areas of focus, United Nations bodies, agencies, entities and departments, current priority issues. Excellent communication and interpersonal skills. Ability to work collaboratively within a team. Wiliness to travel and work flexible hours as needed. Familiarity and understanding of religious and cultural underpinnings & relevance to international diplomacy. Very strong attention to detail and determination to meet deadlines. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Responds positively to feedback and differing points of view. Language Fluency in English is required. Fluency in French is an asset. Knowledge of other UN working languages is desired. Competencies Treats all individuals with respect; responds sensitively to differences and enc... Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Contract type, level and duration Contract type: Individual Contractor Agreement (ICA) Contract level: ... Contract type: Individual Contractor Agreement (ICA) Contract level: Local Individual Contractor Agreement (L-ICA 4- ICSC4) Contract duration: Ongoing ICA - 'Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. The contract for this position is set for a duration until 31 December 2024, with termination upon its conclusion. Depending on availability of funds and satisfactory performance, any need for services beyond this initial period will be communicated to the incumbent accordingly. For more details about United Nations staff contracts, please follow this link : https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx Additional Information Please note that UNOPS does not accept unsolicited resumes. Applic... Please note that UNOPS does not accept unsolicited resumes. Applications received after the closing date will not be considered. Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation. Terms and Conditions For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks. Share Facebook Twitter LinkedIn Email Apply Apply Print APPLICATION TIPS How to send a good application: English French Spanish TOGETHER, WE BUILD THE FUTURE UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer here.